Stay tuned for a new version of NCRRL Gamehub that will be used for all game cancel and reschedule requests
If the game is within 48 hours of game time, phone calls MUST be made in the following order until someone is reached:
For games on Gatineau ice, please contact the Gatineau Referee-in-Chief at arbitreenchef@ringuettegatineau.ca
If no one can be reached then messages should be left and a response confirmed.
Then you must fill in the Cancelled Game Report located at Gamehub. If this game time is in the past the cancellation button will not be displayed. Please contact web@ncrrl.on.ca for assistance.
In recent years, there have been an excessive number of league games cancelled or rescheduled which causes a huge administrative problem, not to mention a major headache for the association ice schedulers. As a result, NCRRL decided to specify that the rescheduling of league games would only be permitted in the following situations:
No one expects your team to risk their safety by driving to a game on icy or snow-covered highways. However, please do not cancel a game based on a weather forecast alone. Forecasts will often change in 24 hours and the driving conditions may improve the next day. Whenever possible, you should wait until the morning of the game to decide if you will cancel due to weather or road conditions. The only exception to this would be if you play early in the morning the next day or have a long drive (i.e., to or from Kingston).
Note that the away team is the cancelling team by default in situations of inclement weather unless both teams are traveling in which case either team may cancel.
Examples of this would be if there is a power failure at the arena, the Zamboni is broken, or the ice time was double booked.
As noted above, a little bit of pre-planning can avoid many of these occurrences. By advising your local ice scheduler which tournaments you have applied for in advance, this information can be shared with the league and the game schedule can be created with few conflicts. Occasionally teams apply for tournaments late, well after the league game schedule is set, but this should rarely happen for second half games.
An example of this would be if no referees showed up to work the game.
If a team selects “other” as the reason for rescheduling a game, the request must be submitted by their respective association’s executive confirming their knowledge and approval of this request. They must provide details of the reason to the level convenor and must receive the convenor’s approval before the game can be rescheduled. The NCRRL will not consider requests made directly by the team. While there may be unique situations that will be dealt with on a case-by-case basis, reasons that are not acceptable for rescheduling league games include, but are not limited to:
Obviously, you should not cancel any game without first speaking with a representative from the other team. It is the responsibility of the cancelling team to file the cancelled game report through the NCRRL website. If you are cancelling a game less than 24 hours in advance, you must also contact the ERRA referee assignor. Once a make-up date has been determined you must also file a rescheduled game report through the NCRRL website.
In all cases of cancellations and regardless of the circumstances, the home team will be given the first opportunity to provide two possible dates for rescheduling the game. However, the home team is not obligated to do so unless they are also the cancelling team, in which case they must be the first to provide the alternate dates. The dates and times provided must not conflict with either team’s game schedule and must be appropriate for the division and levels of the teams involved. If the dates offered meet these conditions, the visiting team must accept one of the two dates or risk forfeiting the game.
If the home team is unable to propose two acceptable dates, the visiting team will provide two possible dates and times. If the dates and times offered meet the conditions noted above, the home team must accept one of the two dates or forfeit the game.
The date for the rescheduled game must be determined, in cases of participation in a tournament, within two weeks of the date that notice of the tournament was provided by the cancelling team, and in all other cases, within two weeks of the originally scheduled game. The details of the rescheduled game must be reported by the cancelling team through the NCRRL website. This does not mean that the game has to be played within two weeks, only that the date of the game must be decided within two weeks. The game must, however, be played before the end of the current half of the season and before the start of play offs.
Should the date of the rescheduled game not be decided within two weeks of the originally scheduled game, the league executive will review the dates offered by both teams. Should it be found that one of the teams did not fully co-operate and accept a reasonable offered date, that team will forfeit the game.
In all cases, the cancelling team (and their respective association) will be held financially responsible for the cost of the game ice and any fees payable to officials if proper notice of the cancellation is not provided.
Games rescheduled due to “Loss of Ice” are the responsibility of the Home team.
Games rescheduled due to “Inclement Weather” are the responsibility of the Cancelling team. The re-scheduled game must be played within 2 weeks of the original date.
Games not played - should a cancelled game not be played within the time allotted (2 weeks), the offending team(s) shall be subject to a League Judicial Hearing